This Recruitment Privacy Policy explains how we handle your personal data provided via our career site, website or LinkedIn. Here you can read about the purposes and means of processing of the personal data in the recruitment process. We are committed to ensuring that your privacy is protected, as we recognize the importance of your privacy.

In this Privacy Policy, any use of the words “you”, “yours” or similar expressions shall mean any applicant or candidate. Terms such as “we”, “us, “our” or similar expressions shall mean the Seppo Gamesmiths Oy.

We as the data controller use several service providers to facilitate the recruitment process. As our sub-processors the service providers collect, use and store personal data, pertaining to applicants, on our behalf. We are responsible for the processing of your personal data. If you want to know more about our sub-processors please contact us.

PERSONAL DATA

Your personal data is processed with the purpose of managing recruitment related activities concerning candidates for our business.When you apply through the career site, website or via LinkedIn you provide personal data to us. Categories of personal data that you provide could be for example name, e-mail address, phone number, location, resume, cover letter, degree, further education, and/or LinkedIn profile. What is mandatory versus optional personal data to provide varies depending on what is relevant to the process for the role you are applying for. Please note that the above are examples of categories and the list is not exhaustive.

As part of the recruitment process we may perform sourcing where we collect personal data from public sources such as LinkedIn. For candidates moving on in the process, we may also request to collect personal data from references and previous employers.

SPECIAL CATEGORIES OF PERSONAL DATA

No special categories of personal data are processed by us. We do not process either racial or ethnic origin, political opinions, religious or philosophical beliefs, genetic data, trade union membership nor data concerning health or sex.

PROCESSING BASED ON CONSENT

The personal data you provide, and data that is collected publicly, is processed with your consent and may be used in the recruitment processes, as part of evaluation and selection of applicants, setting up and conducting interviews and tests, evaluating and assessing results, and as otherwise needed in the recruitment process, including the final recruitment.

We may reach out to candidates regarding the process, during and after the recruitment process has been completed. Some positions will require work assessments and/or personality tests. We may also perform a background check for compliance reasons where necessary. The processing of your personal data described in this section is based on your consent.

Under GDPR you have the right to withdraw your consent at any time. You may do so by sending an e-mail to privacy@seppo-gamesmiths.com. However, please note that your personal data is used to evaluate your application for employment and by exercising this right you can not use the career site or website based recruitment service.

RETENTION TIME

Personal data provided in the recruitment process will be processed for as long as deemed necessary in relation to business recruitment related activities, and for global organizational planning, as well as in accordance with jurisdictional requirements.

Please note that we may retain your personal data after we have stopped providing services to you, if it is necessary in order to comply with our legal obligations, prevent fraud, meet regulatory requirements, or to resolve disputes. We may keep your personal data if you could be a potential candidate for future recruitment subject to your consent. We may also keep anonymized derivatives of your personal data for business analytical purposes, such as recruitment statistics. Personal data that we process for any purpose will not be retained longer than what is necessary for that specific purpose and in any case no longer than for the period you consent for us to process said data.

Under GDPR you have the right to request access to your personal data, to request that your personal data is corrected or erased and to request restriction of the processing of your personal data.

Should you go from candidate to employee your personal data processed during the recruitment process will be used for employment purposes in accordance with our internal Privacy Policy.

DISCLOSURE OF PERSONAL DATA TO THIRD PARTIES

We may use third party suppliers that perform services on our behalf, and we may disclose your personal data to such suppliers. These third party suppliers include for example hosting, analytical services, database management and internet service providers. In line with our business purposes and as permitted by law, we may share your personal data with other parties, such as professional advisers. In certain cases, we may be required to disclose information, either by law, as part of a legal process or according to regulations.

INTERNATIONAL TRANSFERS

For purposes that are in line with this Recruitment Privacy Policy, personal data may be disclosed within Seppo Gamesmiths Oy and to our third-party service providers around the world. For example, once you have applied via our website or LinkedIn your personal data may be transferred outside of the European Economic Area (EEA). Some parties and third party providers that we utilise may be established outside the EEA, meaning that personal data may be processed outside EEA. We have taken reasonable measures to ensure that your personal data is protected in accordance with this Privacy Policy, as these countries may not have privacy protection laws corresponding to GDPR.

PROTECTING YOUR PERSONAL DATA

We have in place security measures in order to protect your personal data from unauthorized access, unlawful disclosure, destruction or modification, accidental loss, and other misuse. The security mechanism we use are technical, physical and administrative, such as encryption, firewalls, physical access controls and information access controls. Despite our reasonable efforts to safeguard personal data, please note there is always a risk that a third party may unlawfully access our systems or otherwise access personal data. We do not accept liability for protecting personal data disclosed through your internet connection.

YOUR RIGHTS

Please note that for a definitive explanation of the rights you have, you should familiarise yourself with the applicable laws and regulations as this is intended to be an illustrative list. According to GDPR your principal rights are:

• The right to access: You can contact us to request a copy of your personal data being processed.

• The right to withdraw consent: You may withdraw your previously given consent where this is the legal basis for processing your personal data.

• The right to rectification or erasure: You can contact us to request us to modify, correct or remove information that we process about you, in cases where it is incorrect, incomplete or no longer necessary.

• The right to object to or restrict processing: You can contact us if you consider the processing to be unlawful or if you don’t want it to be processed in a certain manner.

• The right to request portability: You can request us to transfer your personal data should you wish to use it elsewhere.

• The right to complain to a supervisory authority: You may contact your local data protection authority if you wish to make a complaint regarding our collection and use of your personal data.

To exercise your rights, please contact us by e-mail at privacy@seppo-gamesmiths.com

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CHANGES TO THIS POLICY

We may, from time to time, update our Recruitment Privacy Policy by publishing a new version on this page. The changes will become effective on the date of publication (please see date on top of this page). To ensure you are comfortable with changes please make sure to visit this page occasionally.

CONTACT

You can contact us if you have questions, comments and concerns about this Recruitment Privacy Policy, or the way in which we handle your personal data. Do not hesitate to reach out to us should you wish to execute your rights as described above. Please contact us by e-mail at privacy@seppo-gamesmiths.com.

Last updated: 24.3.2025